Project Administrator
Ps Industries
Administration
Grand Forks, ND, USA
Posted on Oct 18, 2025
Position Summary
PS Industries (PSI) is seeking a detail-oriented and proactive Project Administrator to coordinate projects across internal teams—including Engineering, Design, Scheduling, Shipping, and Billing — and with external stakeholders such as contractors, distributors, and end-user customers. Reporting to the Director of Manufacturing, this role serves as the single point of contact for assigned projects, ensuring clear communication, timely execution, accurate documentation, and consistent follow-through from project initiation through shipment and closeout.
This is an in-house project administrative role, not a field-based project management position.
Core Roles
- Communication Conduit: Act as liaison between customers, internal teams, and external partners.
- Project Tracking: Maintain oversight of timelines, deliverables, and documentation.
- Accuracy of Data: Ensure project information is correct and current across systems.
- Responsiveness: Provide prompt, clear, and direct communication throughout the project lifecycle.
- Documentation: Maintain organized and complete project documentation.
Essential Job Functions
- Serve as the primary point of contact for assigned projects, maintaining professional, responsive, and direct communication with all stakeholders.
- Coordinate and track approval drawings, submittals, and design documentation between customers, distributors, and internal engineering/design teams.
- Manage and update project timelines, ensuring alignment between customer expectations and company production/scheduling.
- Collaborate with the Scheduling Department to confirm shipping dates and coordinate logistics.
- Work with Billing and Shipping to verify shipping addresses, delivery instructions, and invoicing accuracy prior to shipment.
- Maintain complete and accurate project records in ActiveCollab, including communication logs, RFIs, approvals, change documentation, and milestone updates.
- Track and follow up on open items, ensuring timely responses and documentation integrity.
- Review drawings and project documentation for accuracy and completeness before submission to customers.
- Understand company products and processes well enough to identify issues, clarify questions, and communicate technical concepts clearly to non-technical stakeholders.
- Proactively communicate project status and potential risks or changes to stakeholders.
Required Qualifications
- Exceptional organizational and administrative skills, with high attention to detail.
- Strong written and verbal communication skills, including professional email and phone etiquette.
- Self-starter with the ability to prioritize, follow through, and manage multiple projects simultaneously.
- Solid understanding of construction and manufacturing processes and document flow (submittals, approvals, change orders, etc.).
- Proficiency in MS Office (Outlook, Excel, Word) and project management tools.
- Ability to interpret construction drawings and technical documentation.
- Commitment to providing straightforward, timely, and solution-oriented communication.
Preferred Qualifications
- Associated or Bachelor’s degree in Construction Management, Project Management, Business Administration, Office Administration, or a related field.
- 1–3 years of project management or coordination experience in a manufacturing or construction-related environment.
- Experience working with distributors or channel partners in a project-based business.
- Familiarity with ERP systems and structured documentation workflows.
- Experience with MS Project construction management software.
