Senior Administrative Assistant

University of North Dakota

Administration

Grand Forks, ND, USA

USD 33,225-34,575 / year

Posted on Feb 24, 2026

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Senior Administrative Assistant

497714

Grand Forks, North Dakota, United States

Social Work

Office/Clerical Support

Full-time Staff

Closing on: Feb 27 2026

Salary/Position Classification

$33,225 - $34,575 annual, Non-Exempt (Eligible for overtime)
30 hours per week
This position will work onsite the Grand Forks, ND campus.

Purpose of Position

The mission of the College of Nursing and Professional Disciplines (CNPD) is to provide excellent and collaborative education, scholarship, and service to advance human well-being for all, with an emphasis on rural and underserved populations.

The CNPD is comprised of the departments of Nursing, Nutrition & Dietetics, and Social Work. The CNPD is also the home of the Children & Family Services Training Center.

Through its teaching, scholarship and service, UND’s Social Work department advances social, economic and environmental justice, and enhances human well-being and quality of life within the state, region and beyond.

The Social Work department is hiring a senior administrative assistant to serve on the Indian Child Welfare Act (ICWA) grant. This position coordinates and executes assigned components of a multi-partner, grant-funded initiative focused on advancing best practices related to the Indian Child Welfare Act (ICWA). The position facilitates and leads one affinity group, coordinates timelines and deliverables across additional affinity group leads, and coordinates planning, preparation and execution of partnership meetings, communications, presentations and defined project deliverables.

Duties & Responsibilities

35% - Affinity Group Facilitation & Coordination
- Independently facilitates and manages one assigned affinity group
- Creates agendas, facilitates meetings, coordinates logistics and track/documents progress toward group goals
- Coordinates timelines, deliverables, documentation and follow up across all affinity group leads
- Tracks participation, action items, milestones and merging needs across affinity groups
- Communicates updates, risks and coordination needs to the project manager
- Serves as point of contact for affinity group members within assigned scope
35% - Partnership Operations & Key Meeting Coordination
- Coordinates planning, preparation, execution and follow up for all meetings, including internal, design team, partnership, multi-agency and Tribal-state
- Coordinates meeting logistics, schedules, materials, agenda and documentation for partnership discussions
- Maintains shared calendars, documentation systems and project management tools
- Exercises independent judgment in managing day-to-day coordination responsibilities and elevates issues as appropriate
20% - Communications, Social Media & Dissemination Coordination
- Researches, develops, schedules and executes content for project-related communication platforms
- Coordinates preparation, formatting and production of presentations and materials
- Prepares reports, briefs, handouts, slide decks and other dissemination products related to project activities and outcomes
- Maintains project-related content on the UND ICWA website
- Coordinates routine partnership communications, including distribution of materials, meeting follow up and project updates
10% - Research, Data & Technology Coordination
- Coordinates preparation and tracking of routine regulatory and administrative materials, including IRB documentation and data-sharing agreements
- Coordinates data collection logistics, organizes project data and prepares materials for reporting and evaluation purposes
- Uses new technologies, platforms and tools to support the project

Required Competencies

High-level verbal and written communication skills with diverse groups of people
Ability to work in a variety of team settings
Strong organizational skills
Ability to work independently and as a team
Ability to make independent decisions to support grant activities and discern when supervision and consultation are necessary
Ability to manage multiple tasks and priorities independently
Self-directed and motivated
Adherence to confidentiality protocols and university policies
Willingness and ability to learn, adopt and efficiently use new technologies

Minimum Requirements

Associate’s degree in General Studies or equivalent experience
Experience in cross-cultural settings, including with Tribal nations or Indigenous communities
Experience with use of software to manage projects
Occasional travel, including overnights
Successful completion of a Criminal History Background Check

In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the US and to complete the required employment eligibility verification form upon hire. This position does not support visa sponsorship for continued employment.

Preferred Qualifications

Bachelor's degree in General Studies
Experience with grant-funded initiatives, research or program evaluation
Experience using Qualtrics or similar data collection platforms
Experience managing or contributing to organizational social media or digital communications